This Notice explains how Morley Chamber of Trade and Commerce will collect and use your personal data. This policy outlines what categories of information we retain and how we use it. Morley Chamber of Trade and Commerce is committed to looking after any information that is made available to us when you provide us with personal information in accordance with the General Data Protection Regulations (GDPR).
Throughout this Notice, “Morley Chamber” “we”, “our” and “us” refers to Morley Chamber of Trade & Commerce and “you” and “your” refers to those current members or those expressing an interest in becoming a member at the University (both prior to and at formal application stage).
Where do we get your personal data from?
We obtain your personal data from the following sources:
- If you request a members form, attend a members meeting ; or sign up for email updates via the Morley Chamber website
- If you attend a networking event, training event and provide your name and emails in order to receive further information
- When you apply for one membership via our application form on our website
- When you become a member.
- When you book networking events via our website booking page.
- Information provided by other parties which is necessary for you to attend a course/networking event with us e.g. First Aid Training
What personal data do we hold?
The vast majority of the personal information we hold about you will be obtained via our websites’ forms or the Membership application form.
This will include data such as:
- Biographical information consisting of your name, title, birth date, age and gender
- Your contact details including address, email address and phone number
- Your business information including address, business name, business contact telephone number, website address, area of work, how many people you employ, how long you have been in business.
- Training events you are interested in or have attended
- Your disability support needs, if requested
- Records of communications sent to you by the Morley Chamber of Trade & Commerc or received from you
- Attendance at events including networking and training events
- Attendance at external events such as social events
- Records of communications sent to you by Morley Chamber of Trade & Commerc or received from you
Will we send your data to third party organisations?
We do not sell or otherwise transfer personal data to any third parties unless you have consented to this or this is permitted by law.
When we use third party service providers, we only disclose to them any personal information that is necessary for them to provide their service.
How will we communicate with you?
If you are a non-member and request a membership form or more information we will post the prospectus to you and only email you further about networking events and becoming a member with us if you opt-in to receive such emails via the website form.
If you are anon-member and register for an events we will email you registration details and travel instructions. We may also post the registration details and travel instructions. We will only email you with further information about becoming a member with us if you opt-in to receive it via our website form.
Prior to you becoming a member at Morley Chamber of Trade & Commerce there will always be an opt-out option on emails you receive, which will allow you to set your email preferences for information you are happy to receive. When we send emails to you we will be able to see if you have opened the email or clicked on a link, this allows us to evaluate and monitor the success of our communications and ensure prospective members are receiving the information they require to apply.
Once you apply to become at Morley Chamber of Trade & Commerce via a paper membership form or our online application forms we will email you with further information about your application. and
Once accepted as a member of the Morley Chamber of Trade & Commerce, you will receive a printed letter to your business address. These letters will provide useful information to you such as your membership renewal date; Key Information on the Morley Chamber of Trade & Commerce; welcome information from the Morley Chamber Management Board; and the details of our next events.
Once you are a member of the Morley Chamber of Trade & Commerce, our management board and current chamber members will all communicate with you via your business email. On occasion they may text or call you if the matter is urgent.
Your rights as a data subject
The GDPR gives you a number of rights to protect your personal data and its use. You have the right to:
- Withdraw consent where that is the legal basis of our processing
- Access your personal data that we process
- Rectify inaccuracies in personal data that we hold about you
- Be forgotten, that is your details to be removed from systems that we use to process your personal data
- Restrict the processing in certain ways
- Obtain a copy of your data in a commonly used electronic form
- Object to certain processing of your personal data by us
Please see ico.org.uk for further information on the above rights. You have a right to complain to the Information Commissioner’s Office. You may also contact the us on email@example.com
Legal basis for processing your data under GDPR & retention periods
There are several reasons we legally hold and process your data:
If you provide us with consent to hold your data and communicate with you via a specific method e.g. you request a membership form via our website and opt-in to receive further information about becoming a member with us via email.
Necessary for the performance of your membership contract – we will have to hold and process your data in order to process your application and once you become a member in order to meet our commitments to you e.g. those relating to networking and training.
Necessary to comply with a legal obligation – the Morley Chamber of Trade & Commerce does have legal obligations to provide your personal data to others.
Necessary for the purpose of protecting the vital interest of yourself or another – sometimes in extreme circumstances the Morley Chamber of Trade & Commerce will have to release information to protect your interests or the interests of others e.g. in medical emergencies.
Processing necessary for the performance of a task carried in the public interest – the Morley Chamber of Trade & Commerce is a not-for-profit trade and commerce establishment and in particular its activity is conducted in a public interest (including your interest and the interest of others).